Date: 15 March 2011
To: The Members of Monkton Parish Council
You are hereby summond to attend the meeting of Monkton Parish Council to be held at Monkton Village Hall, on Monday 21 March 2011 at 6.30pm for the purpose of transacting the business mentioned below.
At the end of the meeting, the Chairman will receive any representations from members of the public.
1 APOLOGIES FOR ABSENCE
2 DECLARATIONS OF INTEREST
To register any new interests, or deregistration, by Members.
3 MINUTES OF PARISH COUNCIL MEETING
To approve the Minutes of the Parish Council Meeting held on 17 January 2011.
To receive any announcements from the Chairman.
5 REPORT OF THE CLERKAppendix A
6 RECREATION GROUND
a) Cllr Brown/Clerk to update Members on progress with the grant application and improving the muddy entrance to the Recreation Ground. Members to receive whether to repair the car park area rather than just the entrance as originally planned.
b) Cllr Way has obtained a quote to complete the work to repair just the entrance, and 2 separate quotes for the car park. Cllr Brown has a quote from MYFC to repair the car park. Members to receive which contractor should complete the work. Appendix B, C & D
c) The Council has received a request from a resident to cut down some conifers which are growing in the Recreation Ground and border her garden. Cllr Way to report and has obtained an initial quote for the work from Broadleys at a cost in the region of £1000 plus VAT. It is 3 days work and they take the wood away. Members to receive whether to grant permission to have the trees cut.
7 INTERACTIVE SIGN
Cllr Roy Wade to report on an interactive sign for the village. Members to receive where to site it.
8 RADAR GUN
Cllr Way to report. Speedwatch resident has been given details of different types of Radar Guns. It is proposed that a Radar Gun is purchased. A Speedwatch resident suggests it does not matter which one as long as it is Police approved. Cost in the region of £200. Members to receive the purchase of a radar gun.
9 RAISE AWARENESS TO THE EXPLORE KENT WALKING FESTIVAL
Parish Councils have been asked to raise awareness at meetings. Date is 18 July- 7 August. All walking groups should submit an interest on Guidedwalks01@kent.gov.uk and they will receive information packs.
Councils will receive marketing material. Clerk has informed the editor Monkton News.
10 FINANCIAL MATTERS
a) To note and resolve to agree receipts and payments as listed. Two Cllr’s to sign cheques. (Appendix E)
b) Members to receive the following.
HMRC has just released new guidance on the employment status of Town and Parish Clerks and Responsible Financial Officers. Guidance clearly states that clerks who at present are self employed cannot continue in this way after 6th April 2011. Monkton Parish Council must register as an employer and deduct PAYE and NIC. All returns must be done online and payments made electronically. This guidance supersedes the general advice on the on the HMRC website and the information in the Practitioner’s Guide concerning PAYE & NIC.
Some Councils or clerks previously had an agreement with the HMRC whereby the clerk has been either paid gross or treated as self employed. This cannot continue and the Councils must register under PAYE with the HMRC before their first pay day of the new financial year. Each Council is a separate employer and must register and obtain its own PAYE reference. KMRC will expect an annual return from every Parish Council even if the Clerk’s pay is below the threshold for PAYE & NIC.
11 QUEEN ELIZABETH II FIELDS CHALLENGE
Members to receive whether to participate in the Fields Trust’s project. It is led by Prince William to mark the
Diamond Jubilee and Olympics. The aim is to protect outdoor recreational sites to benefit communities.
Outdoor spaces included are: small/informal open spaces, parks, children’s play areas, wildlife areas,
woodland areas, nature trails, bike trails, playing fields and open spaces within new developments.
12 REPRESENTATIVE REPORTS
To receive reports from representatives on:
Highways Cllr Wade (inc update on the Willets Hill Rd Markings at the roundabout which have faded again& rd surface near the roundabout which has cracked)
KAPC (Thanet) Cllr Wade
KIACC Cllr Cole/Cllr Ms Brown
Monkton School Cllr Mrs Butler
Monkton Youth Football Club Cllr Ms Brown
Parish Council Forum Cllr Mrs Butler (meeting held on 8 Feb)
Parks and Environment Cllr Ms Brown- checks on play area
Planning Appendix F Cllr Way to report. F/TH/11/0166. White stag- see attached details. Cllrs to discuss.
Regeneration Cllr Wade
Speedwatch/TRRG Cllr Way
Village Hall Committee Cllr Way/Cllr Mrs Butler
13 COUNCILLOR MIKE ROBERTS
To report as appropriate.
14 OPEN DISCUSSION WITH MEMBERS, MYFC & NELSON CC
After an update from Cllr Brown on the rent situation and the Recreation Ground in general, it has been proposed to have an open discussion with the above regarding joint usage of the Grounds and rent.
15 DATES AND TIME OF FUTURE MEETINGS
16 May 2011 (Annual Parish Meeting to be followed by Annual Parish Council Meeting),
27 June 2011, 12 Sept 2011, 14 Nov 2011 & 16 Jan (2012). All at 6.30pm.
MONKTON PARISH COUNCIL
PARISH COUNCIL MEETING
Monday 21ST March 2011
CLERK/RFO’S REPORT – Agenda Item 5
1 The Clerk attended a Working With Your Council Course. It is a 2 day course ( 9 & 30 March), held in Maidstone and the Clerk found the first day vey useful and informative.
2 The Clerk and Gilly met with MYFC to discuss how they could co-operate with NCC to use the RG jointly. The issue of paying rent was also discussed. Gilly to report further at the meeting.
3 To report that an individual was caught breaking into the Pavilion. They were arrested, detained, charged and went to Court. Crime ref no: EY 1833/11.- approx cost damaged £150. MYFC informed.
4 Members are reminded they need to go to the bank and sign a new mandate after the May elections. Clerk will liaise Cllr’s when would be the best time.
5 Members thanked Terry Marsh for his help with putting up and taking down the Christmas tree. Clerk noted thanks in the newsletter.
6 Clerk to check whether Darren Reed has liaised with the Walking Bus who meet at the junction of Parsonage. With this information Members will decide whether to pursue the issue of parking there.
7 Finger Sign update. C Hibberd sent the Clerk an email on 20 Jan stating he tried to obtain a cast iron replacement, but very few foundries produce these now and the prices are horrendous. KHS have informed him an aluminium sign could be produced for approx £1000 and could be painted to look exactly like the original article. He has paperwork for completion and would like to know if Members have any views before he authorised the purchase.
The Clerk informed back again that Members wanted the original FS repaired and moved- as it could be unpopular with the residents to lose the sign. Derek Smith from the Village has phoned the Clerk and said he can weld the FS as he did this 3 years ago. But the problem is, this has broken off since- and there are safety issues. The FS was likely to be damaged by a lorry as is situated very close to the road. C Hibberd still looking into this.
8 FGS Gritting Contractors. Clerk has written to FGS setting out finer details of the work and how it should be implemented for 2011/12. It was agreed for a 1 year trial basis at the previous meeting.
Roads to be gritted include: Seamark Close, Parsonage Fields and the main Monkton from the mini roundabout up to the church.
9 Cllr’s to hold a Monkton Surgery where residents bring problems/issues. The Clerk and 1 or more Cllr to be based at the Village Hall for 2 hours month. To commence ASAP.