PARISH CLERK: Gina Anzani LLB, Saxby Cottage, 56A Monkton St, Monkton, Ramsgate, Kent CT12 4JF
Tel:01843 82396o E: email@example.com
Monkton Parish Council
Minutes of the meeting held on 27 June 2011 at 6.30pm at Monkton Village Hall.
Present Parish Councillors John Way (Chairman), Nick Cole (Vice Chairman), Gilly Brown, and Tony Davies.
In Attendance Gina Anzani (Clerk/Responsible Finance Officer).
Any representations from members of the pubic were made before the meeting was opened.
23/11-12 APOLOGIES FOR ABSENCE
24/11-12 DECLARATIONS OF INTEREST
Councillor Davies declared a personal interest in item 12 on the agenda. Cllr Davies is a personal
friend of the resident of 119 Monkton St and therefore his interest in 121 Monkton St was viewed as prejudicial and he was unable to take part in any of the discussions with regard to planning application
25/11-12 MINUTES OF PARISH COUNCIL MEETING
It was resolved to accept the Minutes of the Parish Council Meetings held on 16 May 2011.
These were signed by the Chairman as a true record.
Cllr Way spoke of gradual changes to be implemented.
27/11-12 NOTICE OF VACANCY
Members received that a casual vacancy has arisen in the Office of Councillor for the Parish Council due to David Spillet withdrawing his application. If by 8 July 2011, (14 days after the date of the notice) a request for an election to fill said vacancy is made in writing to the Returning Officer at TDC by ten electors, an election will be held to fill said vacancy, otherwise the vacancy will be filled by co-option. If an election is called, it will take place not later than 13 September 2011.
The Clerk placed the notice of vacancy on the notice board outside the Village Hall on the 18 June. Also a note was placed in the newsletter.
28/11-12 REPORT OF THE CLERK
1 The Clerk spoke to Chris Tull at TDC about a ROSPA report and confirmed said he would organise one. He also said he would get back to the Clerk before 27 June 2011 to confirm a date, but hasn’t done this.
2 Clerk removed the statutory notice advertising elector’s rights to inspect the Accounts on the 20th June.
3 Parish Surgery. The Village Hall Cttee has still not confirmed whether the Village Hall may be used free of charge. Terry Marsh said this would probably be alright.
29/11-12 VILLAGE HALL
Members received a grant application from the Village Hall Committee. Terry Marsh contacted the Clerk and requested this item to be placed on the agenda. There is to be alot of work carried out on the Village Hall and the approximate cost is approximately £3500.
Cllr Cole proposed that the Parish Council contribute half the amount but it had to be match funded. Members resolved to pay £1750 towards the cost of the work. Members requested the Village Hall Committee organise an invoice to be sent to the Parish Council when payment is due.
30/11-12 RECREATION GROUND
Members received an update on the rent situation with TDC from Cllr Brown.
Brian White spoke with Cllr Cole and he sent a letter to the Parish Council stating any backdated rent should be wiped off as the billing was viewed as inappropriate. The Parish Council contacted TDC on the 6 June to ask for a refund of £375 and a renewal of the rent free status. TDC acknowledged the letter but did not consider that billing in the future would be inappropriate. Cllr Brown spoke to Julie Steere by phone. It is hoped that MYFC will pay £500.
Cllr Brown’s new proposal and first review was; for a 5 year term the Parish Council pay £500 per annum plus 25% of additional income from the Recreation Ground to TDC. For the following 5-10 years, the review is not to be more than £1000.
Cllr Cole proposed after the first 5 year term, the rent situation should be re-negotiated. Members resolved that this is the favoured suggestion and that £1500 yearly rental figure has been scrubbed. Cllr Brown to compose a response to TDC.
Members received an update on the improvements to the entrance of the Recreation Ground from Cllr Brown. The Clerk has contacted MYFC confirming they should go ahead with the work as agreed at the meeting on 16 May 2011. A £1000 Community Grant was received by KCC to contribute to the costs. Cllr Brown reported MYFC are still trying to organise a date for the work and has also requested signage.
Members received an update on the Memorial Trees from Cllr Gilly Brown. Delphine and Pete Mitchell have put together a photo montage of the memorial trees. Clerk to keep with the Parish Council files as a formal log.
Members to receive an update on the Queen Elizabeth II Fields Challenge from Cllr G Brown. The
application has been accepted by the Fields Trust’s project. However, formal permission needs to be granted by TDC as they are the legal owners of the grounds. The Clerk has written to TDC as requested by Cllr Brown, emphasising a speedy response. Cllr Brown spoke to Julie Steere at TDC, who knows nothing QE II Fields Challenge. Cllr Brown to follow up.
Members resolved not to cut down the leylandi trees which are growing in the Recreation Ground. It was agreed that the cost was too great to benefit one resident. The Clerk requested whether Mrs May was permitted to organise the cutting of the trees herself. Members would be agreeable to this if
she liaised with the Parish Council for permission and ensured the correct public liability insurance was in place.
Extra items mentioned by Cllr Brown were that she had looked for the Brown Moth in the Recreation Ground but could see no sign of it, but she had brought it to the attention of MYFC any way. Also, Cllr G Brown questioned Cllr Davies about cricket in the Recreation Ground and he confirmed there was no fixed cricket proposal as yet.
Members received a report from Cllr Davies. There were no further developments on the Finger Sign. Cllr Cole proposed that a quote to move the pole and repair the sign is obtained. Cllr Davies to organise.
32/11-12 KCC COUNTRYSIDE ACCESS SERVICE
Members received a letter from EK Area Office Countryside Access Service to inform the PC about changes to the arrangements for vegetation clearance on Public Rights of Way in the coming year. Due to cuts there will be a reduced programme of clearance using local contractors. CAS has planned to expand its Countryside Access Warden scheme but it is inevitable some remote paths may become difficult to use.
Members to identify public rights of way within the Parish that:
• Have been omitted from the schedule, that are well used by the public and that if left untended will become impassable during the summer months. Any addition should be matched by a reduction elsewhere in the Parish so that there is not net increase.
• Have been included in the schedule but could be omitted or the frequency of cutting reduced.
• Is the Parish willing to undertake clearance work using their own labour force; there would be a contribution but that would be pegged at the level of their expenditure.
• CAS wish to know if the PC wish to contribute to meeting the cost of a more extensive programme of clearance in the Parish.
Members resolved that public right of way TE26 should remain to be maintained by the Countryside Access Service and also flagged up 2 other paths that were not mentioned in the details sent to the Clerk. These are the ‘Roman Wall’ and the right of way between Monkton Village and the Monkton Marshes. Clerk to contact the EK Countryside Access Service with these areas highlighted.
a) Members resolved to approve the schedule of payments. Two Councillors
signed the cheques.
000434 Clerk’s salary Inc Internet expenses (19.98) 519.50
000435 Petty Cash (cheque pay Gina Anzani) VOID 100.00
000436 Chairman’s Allowance 218.00
KCC Grant for Recreation Ground Car park 1000.00
VAT Return 517.62
Armed Forces Flag 16.20
Printer Inks 17.37
34/11-12 REPRESENTATIVE REPORTS
It was resolved that any Committees that are without a representative would be filled when a new Councillor is appointed to the Council.
It was resolved that Cllr John Way would be appointed to the Jubilee Committee.
To receive reports from representatives on:
Highways Cllr Tony Davies reported white lines have been painted on the roundabout, pot holes in the village have been repaired.
White lining 30 mph circled & Slow Down painted on the road
between Minster and Monkton to be looked into. Overgrown near the
church- Clerk reported to Highways. Cllr Davies now has a more understanding of his duties as a Highway’s Representative.
KALC Nothing to report.
KIACC Cllrs Nick Cole reported. He has been campaigning for regular meetings to ensure various movements are reported. There are to be 4 meetings in the next 12 months. Airport activity including cargo is down. There was an incident when a plane heading for Afghanistan with a cargo of ponies had too much fuel loaded; 16000 litres rather then 8000. The operator and company are now banned.
With regard to flight paths- planes are supposed to fly past the church between Sarre and Monkton and it must be ensured this happens.
3 weeks ago, there were tornadoes in the area. Planes should not fly over the village at a low altitude. Charles Buchanan was informed that any RAF planes were always told that fact.
Airport complaints procedure was to be simplified and fully registered. Cllr Cole has constantly pushed for a noise monitor on the runway to measure the noise. It has been reported that 90 decibels has been recorded at St Nicholas Primary School.
Monkton School Pauline Butler has confirmed her resignation in writing to the Clerk and Chairman. Cllr Brown to contact the School.
MYFC Cllr Brown reported. Their AGM was on the 10 June and they presented to Council their accounts. The club is run exceedingly well with a good management team. They intend to increase in size.
Parish Council Forum Nothing to report. Rep required.
Monkton Recreation Ground Cllr Gilly Brown- nothing more to report.
Planning Cllrs John Way/Gilly Brown.
F/TH/11/0199. 121 Monkton St. Erection of a part one and part two storey side extension, following demolition of existing extension Planning refused. The owners of the property and their representative were given an opportunity to speak before the meeting. Members suggested the owners contacts TDC Planning Department.
Regeneration and Environment No report. Rep required.
Speedwatch/TRRG Cllr J Way – nothing to report. Cllr Davies suggested a letter is sent to Foxhunters asking them to remind their residents there is a 30 mph speed limit in the Village and also to clear up any dog mess. There is a problem of dog fouling on the pathway opposite the Foxhunter. Clerk to write to Foxhunter Park.
Village Hall Cttee Cllr J Way. Nothing more to report.
35/11-12 DATES AND TIME OF FUTURE MEETINGS
12 Sept 2011, 14 Nov 2011 & 16 Jan (2012), in the Village Hall at 6.30pm.
The meeting closed at approximately 8.30pm.
Signed as a true record ……………… Dated Monday 12 September 2011