PARISH CLERK: Sara Archer, 204 Monkton St, Monkton, Ramsgate, Kent CT12 4JN
Tel:01843 821989 E: email@example.com
Monkton Parish Council
Minutes of the meeting held on 12 September 2011 at 6.30pm at Monkton Village Hall.
Present Parish Councillors John Way (Chairman), Nick Cole (Vice Chairman), Gilly Brown, Graham Constable
In Attendance Sara Archer (Clerk/Responsible Finance Officer). Roy Wade, Cllr Hibberd- KCC
Any representations from members of the pubic were made before the meeting was opened.
36/11-12 CO-OPTION OF GRAHAM CONSTABLE
The chair welcomed Cllr Graham Constable to the meeting. Cllr Constable was asked to sign the relevant documentation and return to the Clerk for processing.
37/11-12 WELCOME TO NEW CLERK
Sara Archer was welcomed to the meeting as the new Parish Council Clerk. Roy Wade would be clerking the current meeting and Sara would be shadowing the process.
38/11-12 APOLOGIES FOR ABSENCE
39/11-12 DECLARATIONS OF INTEREST
40/11-12 MINUTES OF THE PREVIOUS MEETING
RESOLVED: That the Minutes of the Parish Council Meeting held on 27 June 2011 subject to the amendments outlined below:
– there had been an omission in the minutes of the discussion and subsequent decision of a letter to be written and invoice returned to TDC with regards to the lease of the Recreation Ground.
– re:para.7 (fields in Trust), the statement should read ‘received’ and not ‘agreed’ as stated.
Be approved and signed by the Chairman.
– A letter had been received with regard to the trees at the back of the Recreation Ground being lopped/removed due to the instability of the branches and the health and safety risk they pose. Discussion took place regarding the issue and it was decided to write to TDC requesting they remove the unsafe branches.
– Aaron Kluibemschadl, the new KCC Community Warden for Minster/Monkton introduced himself and gave an outline of what his position entails. Aaron’s contact details would be circulated by Cllr Wade.
42/11-12 FINANCIAL MATTERS
a) The financial statement and petty cash account from the retiring Clerk was agreed.
b) The appointment of the new Clerk with a review after an initil 6 month probationary period was noted.
c) A petty cash allowance of £100 (£10.43 in hand £89.57 required) was agreed.
d) I was agreed to reappoint Eric Fewkes as Internal Auditor.
e) Cllrs John Way, Nick Cole and Gilly Brown agreed to be Bank Account Signatories.
f) The SERCO quote for weed killing was agreed in principle and would be undertaken in Spring.
g) The reinstatement of free hire of the Village Hall was discussed and would be raised at the next Village Hall Committee meeting.
This item was followed by a presentation from Rob Edmundson re: Waste disposal plans at Richborough. Further information regarding the plans for the site was available on the KCC website.
43/11-12 NEW COUNCILLOR ROLES
The proposed list of Councillors duties was agreed subject to the addition of Cllr Constable representing both Highways and KIACC together with Cllr Cole and Cllr Davies taking responsibility for MYFC.
44/11-12 COUNCILLORS REPORTS
Cllr Hibberd from KCC updated the meeting with regards to the current issues affecting KCC and government changes likely to affect local Parish Councils. Cllr Hibberd also confirmed there was £1000.00 grant money available and would send the grant claim forms to Gilly ensuring what the money was to be used for was stated, as a matter of urgency
Planning Cllr Way advised that a site meeting had taken place at 121 Monkton St, the results from which had not been received, however, there was a large representation of villagers at the meeting and strong opposition against the application. A further meeting was being held on 21 September.
Village Hall Cllr Way confirmed that the refurbishment work had been completed satisfactorily. The Committee Harvest Supper was being held on 17 September in order to help raise funds for the Village Hall.
Speedwatch Concern was raised that the number of speeding vehicles through the village, including motorbikes, was increasing. The problem was discussed and it was agreed that the local Policeman, Kim Burgess should be contacted to request a speedtrap in the Village, or alternatively the newly appointed Liaison Officer should be approached.
KIACC Cllr Cole provided a memo regarding KIA to be circulated to Councillors for information. Cllr Cole reported that complaints remained ongoing with reference to the training flight paths.
MYFC Cllr Brown advised that a number of enquiries had been received regarding the use of the facilities at the Recreation Ground, this is believed to be a result of the imminent Pfizers closure. Enquiries had also been received from the Cricket Team.
Cllr Brown explained that a quote had been received to resurface the entrance and parking area of the recreation ground and subsequent grant had been allocated. However, temporary repairs to the surface had been undertaken without charge. Cllr Brown proposed that the whole entrance should be resurfaced using the allocated monies from KCC to complete the work. Cllrs Brown and Cole would inspect the works already carried out prior to making a decision and the item would be carried forward to the next meeting.
Recreation There had been no further progress with regards to the lease negotiations with TDC. Ground Discussion took place and it was agreed that a copy of the original correspondence between the Parish Council and TDC was forwarded to the new CEO requesting a response.
Cllr Brown also reported that no reply had been received with reference to the Fields in Trust project. It was suggested that a letter was sent, again to the CEO requesting a response to the issues raised.
Highways Cllr Davies was not present at the meeting therefore no update was available. However, Cllr Hibberd asked for Graham to supply him with details of what signs were wanted on the finger post, ie where to and what mileage, as it is no longer permitted to repair the old caste iron signs on the grounds of safety.
45/11-12 PARISH SURGERY
It was proposed that the Parish Surgery was no longer pursued due to the lack of interest from the Village.
46/11-12 DATE AND TIME OF THE NEXT MEETING
The next meeting would be held on 14th November 2011, 6:30pm in the Village Hall.
The meeting closed at approximately 8:30pm.