Minutes – 17 March 2014


Minutes of the meeting held on 17th March 2014 at 6.30pm at Monkton Village Hall.


Present            Parish Councillors   John Way (Chairman) [JW], Nick Cole (Vice-Chair) [NC], Gilly Brown [GB], Graham Constable [GC], Tony Davies [TD]


In Attendance   Sara Archer (Clerk/Responsible Finance Officer) [SA], County Cllr Roger Latchford [RL]


Any representations from members of the pubic were made before the meeting was opened.

– It was noted that the hedgerow along the boundary of Field House Orchards had become overgrown causing a hazard for pedestrians particularly when faced with oncoming vehicles. A letter would be sent to the owners requesting the hedge was maintain appropriately as outlined in the planning regulations.  Further concern as raised that the site was being used for purposes other than the grazing of horses.  Planning Enforcement would be notified, Cllr Cole advised he would make enquiries at TDC regarding the issue.                                                      Action NC

–  It was reported that the bollards had not been raised by the Football Club after evening training sessions.  An email would be sent to the Manager to reinforce the importance of raising the security posts.  They would also be approached regarding a flood light which was facing towards the Village and needed to be re-placed in its original position.                                                                                                                                               Action SA

–  The recent rise in the Council Tax precept was queried.  It was explained that unfortunately it had been necessary to make the increase due to recent cuts to the Agency payment from TDC.  The Parish Council were currently economising wherever possible and working with the other Parishes to fight against further planned cuts.


61/13-14            APOLOGIES FOR ABSENCE



62/13-14            DECLARATIONS OF INTEREST




                        It was resolved to accept the Minutes of the Parish Council Meeting held on 13th January 2014.                             These were signed by the Chairman as a true record.


64/13-14            CHAIRMANS REPORT

Cllr Way advised he had been attending the Seniors Social Morning at the Village Hall on a Wednesday morning which had been well received by residents.


65/13-14            FINANCIAL MATTERS

                        a) Members resolved to approve the Schedule of Payments.  Cheques signed as appropriate.

–  The full payment for Southern Water was queried, MYFC would be invoiced for half of the cost as outlined in the User Agreement.

–  It was suggested that the Church was approached to pay half towards the cost of the newsletter printing in future due to the current financial restraints imposed on the Parish Council.      Action SA


66/13-14            PLANNING

a)     A list of current Planning Applications had previously been circulated to the Cllrs. 

F/TH/14/0151 – It was noted that a copy of the letter of objection from Mr & Mrs Andrews had been received, the contents of which echoed the letter of objection submitted by the Parish Council.


67/13-14            HIGHWAYS 

a)     Discussion regarding the proposed street lighting scheme along Monkton St to Monkton Rd, Minster took place.  Cllrs raised objections with regard to the complete switch off of lights from ‘Downfast’ through to Monkton Rd, Minster due to the increase risk to pedestrians walking after daylight hours.  There are no footpaths along the stretch of road identified and the removal of the lights would likely increase the speed limit of vehicles using the road.  A letter would be sent to KCC Highways outlining the concerns and it was suggested to invite John Burr to attend the next meeting to discuss the proposal further.                                                                   Action SA


Cllr Roger Latchford was then invited to speak and confirmed that there would be approximately £94 million cuts for the forthcoming year from Government, thus causing increases to Council Tax throughout the County.  The young persons travel passes and reductions in Community Grant Funding were discussed at the Full Council Meeting. Cllr Latchford confirmed that any funding applications would be considered in April, however, there would be a 50% reduction in the monies available.  A reorganisation of KCC would be taking place and job losses would be likely however, front lie staff should not be affected.

Cllr Latchford’s apologies were noted for the next meeting.


68/13-14            RECREATION GROUND

a) Cllr Davies reported there were no concerns regarding the Children’s Play Area, however, a delap survey on the Pavilion building had highlighted a number of issues to be discussed with MYFC.

b) No further update had been received from TDC regarding the transfer of the Recreation Ground.  Cllr Latchford suggested that a District Cllr should be approached to raise the issue on behalf of the Parish Council as TDC do not appear to respond to the Parish Council correspondence direct.

c) Cllr Brown advised she had attended a meeting with MYFC and requested the list of repairs to the Pavilion which had not been received to date.  It was suggested that the User Agreement should be updated however, it may be more appropriate to do so after the transfer of the land.  The Parish Council would enforce the User Agreement more stringently and the Managers would be invited to discuss any concerns at a separate meeting.

d)  The Clerk reported that Royal Mail had been approached to allocate a unique postcode for the Recreation Ground, however, the application was to be made through TDC and had become complicated with financial implications.  Cllrs agreed not to progress with the application, MYFC would be advised of the decision and it was suggested that in the event of an emergency, a member of the football club should be placed at the entrance to the Drove to guide the emergency vehicles appropriately.  It was noted that MYFC had been in discussions with a potential sponsor for a finger sign to be placed at the entrance to the Recreation Ground.

e) It was proposed that Minster Parish Council were approached to quote for future grass cutting at the Recreation Ground and verges to potentially reduce costs for such services, however, Cllrs agreed to remain with Serco for the duration of the current contract.

f)  Concerns with regard to the pedestrian access gate to the playing field were discussed.  It was agreed that quotes should be obtained to lay road planings across the gate to raise the area and prevent further flooding.                                                                                                            Action JW



                        a)  Village Hall Committee – No further update.

                        b)  Thanet Rural Regeneration Group – Nothing to report.  Next meeting to be held 18 March 2014.

c)  Thanet Area Committee – Cllr Wright was investigating the possibility of implementing a local emergency flood plan.

                        d) Parish Council Forum –  No further update.  Next meeting due in April.

e) Parish Plan Forum – Cllr Brown confirmed that a draft questionnaire had been produced and would be circulated around the village in due course.  A Parish Council representative would be required as it was the intention of Cllr Brown to step down from the role.

f) MYFC – Cllrs Brown and Constable are unable to attend the Committee meetings as they are usually held on a Thursday evening and both have commitments on that evening.  It was suggested previously to MYFC to alternate their meetings between Wednesdays and Thursdays however, this had not been implemented.  MYFC would be invited to send a representative to future Parish Council Meetings.                                                                                                                         Action SA


70/13-14            KIACC

                        No further update.


The Clerk confirmed that Stagecoach and KCC Highways had been contacted regarding the removal of the damaged bus stop at 150 Monkton St, however, Highways had confirmed they would be replacing the column which was considered as still in use by the bus company.


71/13-14            DATE/TIME OF THE NEXT MEETING

                        The next Parish Council meeting would be held on 19th May 2014 at 6:30pm in the Village                                     Hall. 


Apologies from Cllr Brown were noted for this meeting.


Future dates:  21st July, 29th September, 17th November, 2nd February & 30th March 2015.


The meeting closed at approximately 20:00hrs.